1.0 Policy key definitions:
- “I”, “our”, “us”, or “we” refer to the business, Mosedale Gillatt Architects Ltd (MGA).
- “you”, “the user” refer to the person(s) using our services or website.
- GDPR means General Data Protection Act.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a user’s computer or device.
2.0 Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.
- We are registered with the ICO under the Data Protection Register, our registration number is: 10031078
- Lawful basis: Consent
The reason we use this basis: we will send you occasional newsletters via email if we have your consent to do so
We process your information in the following ways: your information is stored on our secure server. Emails are sent via our EMS provider MailChimp.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your information with third parties
- Lawful basis: Contract
The reason we use this basis: if you are a client of MGA we will need to hold certain data about you.
We process your information in the following ways: Your contact information may be held on project documentation and drawings. These are stored on our secure server.
Data retention period: We shall continue to process your information until the contract between us ends or is terminated under any contract terms.
Sharing your information: We may share your information with third parties such as Local Authorities and other consultants working on your project where it is necessary to do so.
- Lawful basis: Legitimate interests
The reason we use this basis: where we have a genuine legitimate reason and are not harming any of your rights and interests.
We process your information in the following ways: When you provide your personal details to us we use your information for our legitimate business interests to carry out our work.
Data retention period: We will delete your data when it is no longer needed.
Sharing your information: We may share your information with third parties such as Local Authorities and other consultants working on your project where it is reasonable and necessary to do so.
If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.
3.0 Your individual rights
Under the GDPR your rights are as follows. You can read more about your rights in details here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.
We handle subject access requests in accordance with the GDPR.
4.0 Internet cookies
Our website does not use internet cookies.
5.0 Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.
6.0 Email marketing messages & subscription
Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the “Processing of your personal date” above. Any email marketing messages we send are done so through an EMS, email marketing service provider. An EMS is a third party service provider of software / applications that allows marketers to send out email marketing campaigns to a list of users.
Email marketing messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any marketing messages for instructions on how to unsubscribe or manage your preferences; you can also unsubscribe from all MailChimp lists, by following this link, otherwise contact the EMS provider.
Our EMS provider is MailChimp. We hold the following information about you within our EMS system;
- Email address
- I.P address
- Subscription time & date